The Prepossession Meeting is held to:
• Brief and induct Protection Officers and Supervisors on the specifics of each configuration/closedown possession
• Disseminate information on safe working arrangements, including live track interfaces, possession boundaries, and electrical isolation requirements, combined worksite and congested worksites, if applicable
• Brief attendees on lessons learnt from previous possessions and to inform attendees of new possession processes and procedures
The Project Owner must ensure that all final worksite staff information has been included in PACT at least 7 days prior to the Prepossession Meeting date.
The Prepossession Meeting is held not less than 3 days prior to the possession. A set of Prepossession Briefing Notes (AMD-ASD-TEM-001) are issued electronically prior to the meeting.
These Notes include necessary information such as PPO Office contact details, Track Diagrams showing possession configuration protection arrangements, Safe Notices, STNs, Lessons Learnt, Possession Notices and the approved Possession Works Program (Scope of Work) for the nominated Configuration / Closedown Possession.
Failure to have adequate representation at this meeting may lead to the cancellation of the Job and notification of the impact on the possession to their DED.
Jobs not adequately represented at the meeting will be cancelled unless there is an agreement with the NAM prior to the meeting.
Worksites will not be authorised to start work unless it is included in the Possession Works Program presented at the Prepossession Meeting.
No changes to the Possession Works Program or the possession configuration will be made at the Prepossession Meeting unless identified as “Urgent” work.
Urgent works are works required for the purpose of addressing any infrastructure issues considered by the Engineering and Maintenance Directorate to have the potential to deteriorate below base operating standards within the normally agreed target timeframes.
Urgent work will only be accepted into the possession after the conclusion of the Prepossession Meeting subject to all approvals described in Late Scope Request Procedure.
Refer: AS&DC SharePoint – ASDC Pre-Possession Meeting Guide (AMD-ASD-GUI-010)